Position Title:Program Assistant III – Treasurer’s Office
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 5 years of related experience
Preferred Qualifications:Training or experience performing domestic and international cash management functions.
Experience with and ability to interpret State and Federal regulations governing privacy rules, such as FERPA, Red Flag Rule, and SSN privacy regulations.
Experience in higher education, dealing with financial aid and registrar’s office processes and procedures.
Experience with banking processes, procedures, rules and regulations.
Job Description:
Summary
The Treasurer’s Office at Iowa State University (ISU) is currently seeking qualified candidates to fill a Program Assistant III position. This position assists the Office in maintaining accurate records of payments by consulting with the University’s Receivables Office, Office of Student Financial Aid, Office of the Registrar, and other various University departments to properly manage and apply payments. This role also researches questions to provide information and advice to students, parents, and authorized third parties regarding payment of the University bill and works with financial institutions to research and resolve returned or incorrectly applied student, parent, faculty, and/ or staff payments.Responsibilities for this position include:
+ Drafting letters to financial institutions for validation of authorized account signatories
+ Assisting with daily banking processes and settlements
+ Maintaining databases for on-campus merchant credit card program, monthly fee reconciliation, and outgoing wires
+ Monitoring the Treasurer’s Office general email to ensure timely and accurate responses to inquiries and requests
+ Assisting in maintaining the Treasurer’s Office website to ensure information is current
+ Researching and providing necessary documentation to claim University’s unclaimed property held by various States
+ Supporting internal and external senior level personnel as well as ensuring diplomatic proceedings with complex financials impacting the University
The successful candidate must be analytical, innovative, professional, organized, have strong written and verbal communication skills, and work well alone and as a member of a team. Knowledge of fund accounting, NACHA rules and other banking processes, and the ability to communicate, advise, and negotiate with a diverse group of staff, students, and the general public regarding procedures, rules, and regulations are also required to be successful in this position. The candidate must be proficient with Microsoft Word Excel and Outlook, able to diffuse a volatile individual and/or situation, and effectively problem solve.
Level Guidelines- Senior-level position applies advanced and specialized expertise and competencies- Typically receives general supervision with high level guidance on the most complex assignments- Completes assignments which are moderately difficult or difficult- Resolves issues, including atypical issues, and makes recommendations- May lead projects of limited scope- Functions as “go to.” Responds to inquiries and requests from others inside and outside work area- May act as a lead, assigning tasks and providing guidance to lower level workers- May provide supervision to one to two other staff or lead a small work team- Provides guidance to students
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS805
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:- Retirement benefits including defined benefit and defined contribution plans- Generous vacation, holiday and sick time and leave plans- Onsite childcare (Ames, Iowa)- Life insurance and long-term disability- Flexible Spending Accounts- Various voluntary benefits and discounts- Employee Assistance Program- Wellbeing program
Original Posting Date: November 14, 2024
Posting Close Date:December 2, 2024
Job Requisition Number:R15896
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university’s Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
