Position Title:Business Administrator I
Job Group:Professional & Scientific
Required Minimum Qualifications:Bachelor’s degree
Preferred Qualifications:- Prior administrative experience in a higher education or academic setting.
– Experience facilitating project management workflows.
– Calendaring, event planning and/or experience arranging travel.
– Experience handling confidential information.
– Experience with the ABET accreditation process, or other accreditation frameworks.
– Experience with Workday or similar ERP system.
– Experience using data collection and analysis tools, particularly in academic or educational contexts.
– Prior experience working independently and collaboratively in a team-oriented environment.
Job Description:
Summary
The College of Engineering’s Business Administrator I supports the Associate Deans with calendar management, meeting coordination, data collection and analysis, and the ABET accreditation process. The role requires utilizing judgment and problem-solving skills to triage faculty and student concerns, as well as managing documentation and workflows related to various academic and administrative processes. Other key responsibilities include managing communications, assisting with event logistics, supporting grant and award processes, and providing project assistance on various academic initiatives.
Our ideal candidate has the ability to work independently and as part of a collaborative team, communicate effectively, and adapt to changing priorities. This position also requires strong organization and accuracy, in addition to the discretion to manage sensitive and confidential information. Proficiency in Microsoft Office Suite and experience with project management software and survey tools are essential.
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
About the College of Engineering:
At Iowa State’s College of Engineering, we are dedicated to excellence in education, research, and community engagement. Our commitment to teaching and learning is evident through robust undergraduate programs, rigorous accreditation processes, and recognition through awards and honors. Our research enterprise supports faculty startups, manages grant opportunities, and fosters innovative graduate programs, all within state-of-the-art facilities.
Example of Duties
– Represents the department on business affairs and faculty affairs to the institution community.
– Monitors and interprets operational policies and procedures in areas such as communications and facilities.
– Assists in establishing efficient workflows involving approvals and other signatory processes.
– Prepares communication and reports for grants, awards, space, accreditation, and other projects.
– Collects academic analytics, conducts basic analysis, and prepares related presentations of data.
– Designs and distributes surveys for self-studies, data collection, and documentation.
– Assists with event planning, travel arrangements, and reimbursement processes.
– Assists with logistics, agendas, and communications for regular leadership and committee meetings.
– Manages day-to-day operational needs of a department.
Level Guidelines- Individual contributor position with developing professional and/or technical skills working under immediate to general supervision- Grasps professional-level knowledge and concepts of field while working in a progressive learning mode- Works on problems and issues of somewhat limited scope- Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained- Responds to inquiries and issues, escalating to manager or higher level workers as appropriate- May lead projects of limited scope and complexity- May provide guidance to students
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS807
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:- Retirement benefits including defined benefit and defined contribution plans- Generous vacation, holiday and sick time and leave plans- Onsite childcare (Ames, Iowa)- Life insurance and long-term disability- Flexible Spending Accounts- Various voluntary benefits and discounts- Employee Assistance Program- Wellbeing program
Original Posting Date: January 27, 2025
Posting Close Date:February 3, 2025
Job Requisition Number:R16287
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university’s Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
