In the role of Finance Assistant, you will provide accounting and administrative support to the Accounting, DATS (Data, Analytics & Technology Services), Donor Compliance Services, and Gift Administration teams.
Core Responsibilities include but are not limited to:
- Prepare and submit invoices and prepare journal entries for various budget corrections and transfer requests.
- Assist with mailing of receipts, pledge reminders, and miscellaneous letters.
- Track unit budgets and expenditures; assist with budget preparation, budget reporting, and reviews.
- Interact with vendors to track invoices, recurring expenses, software subscriptions, expirations, etc.
- Coordinate calendars and schedule meetings for Finance and DATS team members, including preparing agendas, posting materials, and taking notes/meeting minutes.
- Prepare professional development requisitions, expense reports, invoice payment requests, and other departmental forms as requested.
- Coordinate travel activities as requested – research options, submit travel requests, and make air, hotel, and rental car reservations.
- Assist with mail room processing, schedule and provide support for staff training sessions, and other assorted administrative activities.
Qualifications
Education & Work Experience
- High school graduate or GED, associate degree preferred.
- 3 years of accounting/bookkeeping experience required. Education may be substituted for years of work experience.
Desired Skills & Experience
- Strong communication skills (both written and verbal), professional judgment, organization planning, diplomacy, and professionalism.
- Must be able to handle a number of activities simultaneously with attention to detail and adherence to deadlines and accuracy.
- Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
- Must be proficient in Microsoft Office suite of applications and possess the ability to learn in-house computer systems.
- Must adhere to strict confidentiality standards.
- Creativity, patience, a sense of humor and a belief in our organizational mission of: Aligning donor passion and generosity to advance Iowa State University’s land grant ideals.
Travel: No travel required
FLSA Status: Non-exempt
Location: Ames, IA; potentially hybrid
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