Position Title:Key Coordinator
Job Group:Merit
Required Minimum Qualifications:- Any combination of progressively responsible related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to four years of full-time employment.
Preferred Qualifications:Experience with Computerized Maintenance Management Software (CMMS) for key management or building access control systems, including troubleshooting or auditing processes like TMA or similar platforms.
Prior experience in key management or building access control systems.
Demonstrated experience in facilities management or building access operations.
Experience coordinating access needs and building operations with contractors, staff, and students.
Experience managing administrative tasks involving data, auditing processes, and reporting in Excel or other spreadsheet software, along with troubleshooting basic system issues.
Job Description:
Join Iowa State University as a KEY contributor in maintaining and managing critical access systems!
The Department of Residence at Iowa State University is seeking a skilled professional to join our team as a Key Coordinator . In this role, you will manage the processing and tracking of key and building access for staff, students, and contractors across campus. You’ll ensure lock changes are handled efficiently and coordinate key and card access requests in collaboration with the locksmith team. This position involves maintaining and updating records in our Computerized Maintenance Management Software (CMMS) and managing data from TMA and Velocity systems to ensure accurate record-keeping and reporting in Excel.
In this role, you’ll collaborate with various teams to maintain complex databases and troubleshoot any simple system issues that arise. Your ability to advise and interpret policies, manage intra-unit operations, and compose relevant correspondence will be vital to keeping operations running smoothly. If you have strong organizational and computer skills, along with a talent for problem-solving and attention to detail, this role offers an exciting opportunity to contribute to the seamless operation of Iowa State University.
This full-time position offers a consistent Monday to Friday schedule from 7:30 a.m. to 4:00 p.m., with the potential for minimal weekend work during key periods such as move-in/out weeks. This is a chance to be part of a dynamic team that plays an essential role in ensuring campus safety and access.
If you’re ready to UNLOCK your potential and bring your technical and organizational skills to Iowa State, apply today!
Characteristic Duties and Responsibilities
+ Researches information, prepares, reviews and analyzes documents, such as reports, applications, records etc., applicable to a specialized subject area requiring independent informational search and a knowledge of the policies and procedures of both the assigned and related work areas.
+ Creates and maintains a database that requires specialized subject matter knowledge.
+ Analyzes the data to maintain the database and generate reports.
+ Troubleshoots simple database problems for staff.
+ Advises staff, faculty, and others requiring interpretation of policies and regulations of specific projects or programs in assigned work area.
+ Coordinates intra unit and interunit operations and procedures and participates in regular staff meetings to discuss and assist in developing operational policies and procedures.
+ Composes correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas.
Knowledge, Skills, and Abilities
+ Knowledge of institutional and unit policies, processes, and forms.
+ Knowledge of format and clerical procedures to arrange a variety of material from different sources in a coherent and logical manner.
+ Knowledge of grammar, spelling, punctuation, and capitalization.
+ Skill in utilizing computer software packages and online systems to develop unit-specific applications.
+ Skill in operating office equipment.
+ Ability to communicate effectively with staff, students, and the public.
+ Ability to make decisions requiring interpretation and judgment.
+ Ability to follow oral and written instructions and interpret institutional and other policies accurately.
+ Ability to gather, analyze, and display data in appropriate format and keep accurate records.
+ Ability to organize and prioritize multiple tasks.
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:11
Application Instructions:
To apply for this position, please click on “Apply ” and complete the Employment Application.
Please be prepared to enter or attach the following:
+ Resume/Curriculum Vitae
+ Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
+ Retirement benefits including defined benefit and defined contribution plans
+ Generous vacation, holiday and sick time and leave plans
+ Onsite childcare (Ames, Iowa)
+ Life insurance and long-term disability
+ Flexible Spending Accounts
+ Various voluntary benefits and discounts
+ Employee Assistance Program
+ Wellbeing program
Original Posting Date: October 16, 2024
Posting Close Date:October 26, 2024
Job Requisition Number:R15715
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university’s Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
