Story County Fair Association

Rental Coordinator

 

 

Job Overview

Location: Nevada, IA

Effective Date: 2025

Employment Type: Part-Time, Exempt

Industry: Non-Profit

Pay Range: 8% Commission based on total rental revenues with potential for annual performance bonus

 

Reporting relationships:  Reports to the Story County Fair Board, President is direct contact

Summary/Objective

Manages the marketing, rentals, janitorial and basic up keep of the primary public rental buildings on the Story County Fairgrounds. This position is considered part-time and will be compensated on a commission based on total rental revenues with janitorial tasks paid on an hourly basis.

 

Essential Functions

• Marketing
  1. Maintain all marketing related to facility rentals including brochures, web site info, Facebook and other social media. Social Media campaigns and website updates should be collaborated on with the Story Fair Manager
  2. Promote the facilities and marketing campaigns to generate rentals
  3. Develop a renter feedback and review mechanism to benchmark satisfaction
  4. Host any types of open houses or attend/exhibit at other events needed to generate rentals

 

• Rentals
  1. Respond to renters’ interests in Community Building/Christy Hall
     1. Show building/Open houses
     2. Provide contract and rules to renters

• Keep calendar up to date

1. Work to promote buildings
2. Refer any potential fairgrounds rentals to the Story County Fair Manager

 

• Communicate with Renters
  1. Make sure payments have been made
  2. Meet them to give keys and final instructions

 

• Janitorial
  1. Clean building after rentals. ( Cleaning hours to be submitted and payment issued on a monthly basis)
     1. Bathrooms
     2. Floors

• General

1. As needed window cleaning/dusting
2. Keep supplies filled and ordered when needed
3. Manage heating and cooling schedules to optimize comfort and overall utility costs
4. Meet service companies as needed
   1. Fire
   2. Pest

• Others

 

• Maintenance/Upkeep
  1. Coordinate Snow removal as needed based on scheduled events with Story County Fair approved vendor
  2. Coordinate Mowing and grounds upkeep needs with the Story County Fair Manager
  3. Maintain/direct board members of all building repair when needed

 

Competencies

• Problem Solving/Analysis
• Organizational Skills
• Customer/Client Focus
• Results Driven
• Flexibility
• Communication Skills
• Financial Management
• Ethical Conduct
• Accuracy/Thoroughness

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

While performing the duties of this job, the employee is regularly required to talk and listen. The employee is frequently required to stand; walk; use hands/finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 50 pounds. The employee must be able to operate equipment needed to complete tasks.

 

The Rental Coordinator is to maintain flexible working hours making an attempt to best accommodate renters. (Potential Days / Evenings / Weekends)

 

Bonus and Reviews

The Rental Coordinator will have a review completed by the Story County Fair Association Board after the first 4 months of employment and then annually.  The yearly performance bonus payout will be paid out in the paid period immediately following the review.  Commissions will be paid quarterly. The Rental Coordinator will work with the Story County Fair Association Board to set goals and metrics for the next fiscal year.

 

 

Travel

Minimal travel is expected for this position.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

 

Required Education

High school diploma or equivalent.

Preferred Qualifications

Knowledge of Story County Fair and Fairgrounds

Associate’s Degree and/or Bachelor’s Degree is highly recommended

Three to five years previous experience preferred in event management or event venue rentals.

 

EEO Statement

The Story County Fair Association believes in equal employment opportunity for all employees and applicants for employment.  Story County Fair Association success depends on the effective utilization of qualified individuals regardless of their race, creed, color, religion, sexual orientation, age, ancestry, national origin, disability, military or veteran status or any other characteristic protected by law.

 

Full consideration to applicants received by December 20, 2024.

Please email resume to ScFair@gmail.com